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Diocesan Youth Council, 2001-2002
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Diocesan Youth Advisory Council
“This organization is an advisory group to the Office for Youth Ministry, made up of young people who represent their respective parishes and vicariates in the Diocese. The members of this body advise the office in two ways:
First, they act as spokespersons for the needs of the youth of their parishes and vicariates, as the office staff consults with them concerning decisions of youth needs, programming, or policy. Second, they assist the office in planning and staffing the annual conference for the youth of the Diocese and other Youth Ministry events.
“Further, due to their position in the Church, they are expected to be committed Catholic Christians who strive to support one another. They are also expected to be dedicated to leadership in Christian service and to live their lives of witness to the Gospel of Jesus Christ. They are expected to promote ministry to, with, by, and for youth on the parish and vicariate levels and serve as liaisons between the diocese, parish, and vicariate structures.”
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Adult Training/Ministry Formation For Youth Ministry
The Diocese of Charlotte’s Office for Youth Ministry, in collaboration with other Diocesan agencies and programs, provides comprehensive ministry formation for Coordinators of Youth Ministry (CYMs) and parish youth ministry teams.
Youth Ministry Formation for the Coordinator of Youth Ministry
The Ministry formation approach embraced and employed by the Office for Youth Ministry of the Diocese of Charlotte reflects adult learning methods and practices within a competency-based system. As such, this system relies on the action-reflection reporting and evaluating of ministry practiced and a variety of competency-based assessment techniques. To this end, appreciation that the needs for each individual seeking ministry formation differ is of paramount significance. Therefore, the prescribed goals, curricula, etc. are developed in conjunction with each individuals specific skill and knowledge needs, but includes:
- The content of Renewing the Vision: A Framework for Catholic Youth Ministry, National Conference of Catholic Bishops, 1997.
- Integration of theological content, pastoral practice and reflection, and ministerial skills development
- Employment of the National Federation of Catholic Youth Ministry’s, Competency-Based Standards for the Coordinator of Youth Ministry, 1996.
- A small group(s) of peers in a common learning experiences
- The actual practice of ministry
- A mentoring process
- Multicultural perspectives
- Student knowledge and skill evaluation which includes:
- Observation with feedback
- Personal reflection
- Evaluated program design and implementation
- 360° Evaluation processes
- Papers
- Testing
- Group Reflective Processes
- Ministry Portfolio
- Case Studies
- Etc.
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Coordinator of Youth Ministry Competency-Based Standards: The office of Youth Ministry of the Diocese of Charlotte embraces the National Competency-Based Standards approved by the United States Conference of Catholic Bishops, developed by the National Federation of Catholic Youth Ministry, as outlined below:
Section One. The Person of the Minister
1. A Coordinator of Youth Ministry (CYM) is a person of Christian faith who strives to live a life guided by the Gospel, rooted in regular personal prayer, and lived out in the Catholic faith community.
Section Two. Theology
2. A CYM’s faith has been formed in the Catholic theological tradition; a CYM is knowledgeable in Sacred Scripture, Christology, Ecclesiolgy, Catholic Doctrine, Sacramental, and Moral Theology.
Section Three. Leadership and Administration
3. A CYM is an effective leader and administrator, skilled in communication, pastoral planning, budgeting, legal concerns, and managing volunteers.
Section Four. Foundations of Youth Ministry
4. A CYM understands the needs, development, and culture of youth and is able to effectively respond to these in ministry and programming. 5. A CYM understands and can effectively apply the principles, processes, and methods of:
- adolescent evangelization and catechesis.
- individual, communal and liturgical prayer in ministry with young people.
- building community with young people.
- pastoral care for youth.
- youth formation in justice and service.
- leadership development for adults and youth in youth ministry.
- advocacy on behalf of youth and youth ministry.
6. A CYM understands the critical role that families play in the healthy formation of youth and can effectively integrate a family perspective into youth ministry. 7. A CYM understands the importance that cultural heritage brings to the development of faith. A CYM can integrate multicultural experiences into all dimensions of youth ministry and can respond to the unique needs of youth from different cultural heritages. 8. A CYM is knowledgeable about, and able to effectively utilize a variety of resources in youth ministry.1
For more information, to enroll in the Diocesan Adult Youth Ministry Formation Process, contact the Diocesan Director for Youth Ministry at:
1123 South Church Street Charlotte, NC 28303-4003 704-370-3211
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Bibliography The following bibliography, which follows the above listed outline of the Competency-Based Standards for the Coordinator for Youth Ministry, is provided for individuals interested in independent professional development.
NCCYM (National Conference on Catholic Youth Ministry):
- Biennial National event, occurring in the alternate years from NCYC
- For Youth Ministers on all levels:
- Beginning: 1-3 years in parish youth ministry
- Intermediate: 3-5 years in parish youth ministry
- Experienced: 6+ years in parish youth ministry or at the diocesan level
- Four-day-long conference, consisting of workshops, entertainment, keynote speakers, daily Mass, and many other community-based activities
- Held in a different location around the country each year
- Next NCCYM is scheduled for December 5-8, 2002 in Denver, CO
- For more information, please email info@nfcym.org
Mission Statement of the NFCYM: "We, the National Federation for Catholic Youth Ministry, participate in the mission of the Catholic Church by proclaiming the Good News of Jesus Christ with young people. As a professional organization of affiliated dioceses and youth-serving organizations, we serve adult diocesan leaders who foster ministry to, with, by, and for youth within the dioceses.
In pursuit of our mission, we emphasize these Gospel values:
- The dignity of each person
- The gifts of young people
- The call to justice and discipleship
- The wisdom of shared leadership.
In pursuit of our mission and rooted in our values, we set forth these goals:
- To serve adult diocesan leaders who foster ministry to, with, by, and for youth within their dioceses by providing leadership and vision
- To be a leading advocate for youth in the Catholic Church and society assuring that the voice of youth is heard
- To ensure that the structures, programs, and services of the Federation are inclusive within a diverse church
- To exercise responsible stewardship of human and material resources.
- To work collaboratively with related ministry organizations and other youth-serving agencies."2
- Information Request Form
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Consultation and Program Development Assistance:
For assistance in developing any of the opportunities listed below, please contatct Paul Kotlowski. Youth Ministry Programs:
The Office for Youth Ministry assists parishes in the visioning, planning, development, implementation, and evaluation of Middle School and High School Youth Ministry Programs.
Confirmation Programs:
The Office for Youth Ministry assists parishes in the visioning, planning, development, implementation, and evaluation of programs for Confirmation in relation to the Parish Youth Ministry Program.
Retreat Planning Coordination/Implementation:
The Office for Youth Ministry will help develop thematic retreats for High School or Middle School youth as needs arise.
Parish and Program Assessments: Contact the office for youth ministry for assistance in assessing your parish and/or program needs as related to your youth ministry goals.
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Youth Ministry Protocols and Forms
The following is an outline of guidelines to be followed by adults in ministry with minors. In no way can every situation be foreseen. At times, the need to forgo one or more of these specific guidelines may arise. While such situations may occur, they would be seldom, if ever. The hope is that the spirit of these protocols remains in all ministry with minors. As adults, you are trusted to remain prudent and professional in relating with minors. Above all, reflection on the words of Christ regarding children are a healthy meditation before any involvement with youth. (Mt18:6, Mk 9:42, Lk 17:2, Mk 10:13-16)
EMPLOYING PRUDENCE.
- Sexual orientation is not the primary concern in these matters, but rather the dysfunctional misdirection of this drive and its force is of primary concern in these matters.
- If there is strong attraction or one seeks the companionship of a particular minor child or frequently visits minors, the attraction and motive must be carefully and objectively examined by the individual and preferably by a supervisor or mental health professional.
- A life of communal and personal prayer and spiritual direction must be maintained by the minister. Neglect of the spiritual/interior life may lead to forgetting the primary focus of ministry: the values of and relationship with Jesus Christ. Lacking this directional support, dysfunctional attractions are too easily confused and misconstrued.
MINISTRY TO MINORS
- Minors will always be viewed, whether in social or ministerial situations, as the "restricted individuals" they are, that is they are not independent. Wherever they are and whatever they do will be with the explicit knowledge of the parents or guardians. Also, they are subject to specific civil laws which may prohibit certain activities. They are not adults and are not permitted unfettered decisions. Any and all involvement will be approached from this premise.
- Prudence and professional attitudes are to be observed in all interactions with minors.
- Two adults will be present in every situation involving a minor, excluding sacramental confession.
- A minor may be allowed in the professional section of a meeting area only, never in the living quarters.
- An adult will never be alone with a minor in a house or in a closed room.
- While in a room with minor(s) present, consider leaving the room door open. If the situation warrants being alone with a minor behind a closed door, it is advisable to either have another adult in close proximity or to inform other adults of the meeting.
- Youth group trips should have a sufficient number of adult chaperones. In general, the ratio will be 1 adult per 8 youth.
- While on youth group trips, adults should maintain a professional stature.
- There should never be an overnight trip with a minor alone.
- If necessary for an adult to stay overnight in the same room with a minor (e.g. in a hotel), the adult should use discretion and good judgement. Adults may never sleep in the same bed as minors. At no time should one adult sleep in a room with only one youth.
- Attraction to or from minors should be recognized and admitted, and greater caution and care taken in all interactions.
- Adults will take care to avoid the trap of "father or mother figure." This tends to create an excessive emotional attachment for all parties. For some cultures assuming a parental role is more normative than for other cultures. In such cases, sensitivity to these realities must be employed.
- Adults will always be aware of the "power" of their role/position. This can be a very seductive force.
**Caution: If greater satisfaction is found in the presence of children rather than adults, motive and attraction must be objectively and professionally examined.
- Comments of a sexual nature will be made only in response to a specific question, never introduced and should be professionally worded.
- Topics or vocabulary which could not be comfortably used in the presence of parents or another adult will not be employed with minor(s). This includes inappropriate sexual jokes aimed at or teasing of a minor.
- Adults may never supply or serve alcohol or any controlled substance to minors.
- Prior to or while in the presence of minors, adults will never consume alcohol. Adults will remain sober.
- All Diocesan Youth ministry events are designated non-smoking events.
- Youth found with illegal drugs and or alcohol must be immediately and appropriately dismissed from the event, having notified parents and other suitable authorities.
COUNSELING MINORS
- When serious matters are brought to the attention of an adult who is not trained or professionally licensed, the minor should be referred to seek professional guidance. Counseling of a minor should only be done by persons professionally trained as such.
- The office door should have a window or be left open during counseling. (see #6 in previous section)
- Unless the subject matter precludes their presence, parents or guardians will be present or aware of the session.
- The relationship must always remain professional during the sessions.
- Personal/physical attraction to or from an individual must be recognized, acknowledged and the minor will be referred to another adult, minister or a licensed professional.
- Concerning physical contact, strict boundaries must carefully be observed at all times. There should never be physical contact.
Sexual Misconduct Policy [click here] (requires Adobe Acrobat Reader)
United States Conference of Catholic Bishops Charter for the Protection of Children and Young People http://www.usccb.org/bishops/charter.htm
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Forms:
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Traveling Outside the Diocese
The Diocese of Charlotte assumes responsibility for restricted individuals (minors) upon pilgrims’ arrival at the airport of departure, upon check in with Diocesan Director(s) or designated trip coordinator. Liability for minors is maintained until return arrival at the home airport within the Diocese.
In all overseas trips involving minors the Diocese of Charlotte will provide:
- A licensed medical professional or individual(s) certified in CPR & First Aid
- Ground communication consisting of walkie talkies and a cellular telephone
- First Aid supplies
Each parish participating in the event will appoint a Parish Group Leader.
Upon arrival at the airport each parish group leader is to check in with the Diocesan Director(s) or Trip coordinator to receive tickets and submit completed Departure Check Sheet.
Each adult chaperone will be responsible for up to, but never more than, 3 youth, except in the event of an emergency.
Adult chaperones are responsible for knowing the whereabouts of youth in their care at all times.
Youth pilgrims are responsible to inform their adult leaders of their whereabouts at all times.
Each adult chaperone will be partnered with another adult chaperone who can assume responsibility of other youth in the event of an emergency.
All pairs of adult chaperones will be assigned to a team of other adult partners and at least one adult team leader. Whenever possible, “portable chaperones” will be used. (Portable chaperones are not assigned to any minors so as to remain available to assume needed responsibilities in an emergency.)
Every adult chaperone will possess, at all times, paperwork for every pilgrim on their team, the Group cellular telephone number and local addresses and contact numbers of relevance.
The Group’s medic, if possible, must maintain portable status at all times. The medic must be provided with a walkie-talkie.
Team leaders will be provided with a walkie-talkie, which must remain on and available at all times.
In the event of an emergency, team leaders must be notified immediately who, in turn, will communicate to appropriate group leadership (viz. Diocesan Director(s), Trip Coordinator(s) or medic)
In the event that a youth and adult are separated from the group due to an emergency, the adult is responsible to call the Diocesan Director(s)/Trip Coordinator(s) as soon as possible providing location, contact numbers and status of emergency.
Families will be contacted in the event of hospitalization or other incidents at the discretion of Diocesan Director(s) / Trip Coordinator.
N.B. These protocols are to be employed with existing diocesan youth ministry protocols and regulations governing youth activities.
| ______________________________ |
__________________________ |
| Signature of Youth Minister/ Date |
Signature of Supervisor Date Adult Chaperone |
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1From NFCYM Competency-Based Standards for the Coordinator of Your Ministry, appendix A, copywrite 1996.
2From the brochure on the 28th Biennial National Conference on Catholic Youth Ministry.
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